Picking the Cheapest Event Service Could Become Very Expensive | Opinion
Summary
The opinion article argues that event organizers should assess suppliers on reliability and service, not price alone. It cites a 2026 survey in which 85% of 240 meetings and events stakeholders named cost pressure as a major external challenge, and 80% cited added complexity from cost-cutting measures.Key Facts
- The article cites BCD Meetings & Events’ 2026 Global Client Survey, based on responses from 240 senior meetings and events stakeholders.
- In the survey, 85% of respondents identified cost pressure as the industry’s biggest external challenge.
- In the survey, 80% cited greater complexity caused by cost-containment measures.
- The author says low-priced quotes may leave out maintenance, insurance, qualified staff, emergency response, or event support.
- The article says suppliers should explain how they calculate capacity, including attendance, event duration, number of facilities, and usage patterns.
- The author recounts cases in which operators mistook a blocked toilet for a full holding tank and arranged unnecessary emergency pumping.
- The article recommends that organizers ask suppliers about experience, equipment maintenance, insurance, quote inclusions, and emergency support, and get answers in writing.
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